Top 10 Changes to Office 2010

1.     Outlook has Ribbons Bars

Outlook is now fully ribbonized throughout the entire application.  The main functions still behave in the same manner, but commands are organized differently. There are new “Conversation” views, clean-up tools, and searching is significantly faster!

1.     File Command is Back!

Do you remember when you used to click File to find Print, Save, and other similar options? Well, it’s back! The round Microsoft Office button has been replaced with its predecessor, the File menu. By clicking this tab you can see information about the document, recently opened items and locations, templates, print and save options, help and options for the specific application.

2.     Simplified Printing

Printing has been simplified through the revamped File menu in all of Office 2010. By clicking File, Print you have the ability to print, change print options, change paper size, orientation, and margins all while previewing the document simultaneously. This setup allows you to instantaneously see how your changes will impact the finished product prior to printing.

3.     Easy Screen Capture

Have you ever wanted to capture your screen, but were unsure how? Office 2010 has made this task a cinch! Simply keep the item open (error message, program, etc.) and then go to the insert tab of any application (Word, Excel, PowerPoint, Outlook) and choose Screenshot. Select the window you want to capture and it will automatically be inserted for you.

4.     Custom Ribbons

Office 2010 allows you to create your own custom ribbon tab to organize items in a manner that makes sense to you! By clicking File, Options, Customize Ribbon you can create a new tab with a customizable name. You can choose commands to add or remove from your custom ribbon. Existing ribbon bars can also be customized, but it is a best practice not to remove anything from them. You can also reset defaults in a click.

5.     New Picture Tools

While the majority of picture tools are the same as Office 2007, there are a few notable enhancements including image recolor options, artistic features (make images appear painted, stitched, pencil drawing, etc.), and background removal. Background removal allows you to eliminate unwanted parts of a picture. All of these tools are available by using the Format ribbon after selecting a picture.

6.     Excel: Sparklines & Slicers

Excel 2010 takes visualizing numerical data to a whole new level with Sparklines and Splicers. Have you ever wanted to see a mini chart in just one row of your spreadsheet or embed it in a specific cell instead of an object floating above the data? With Sparklines you can! Sparklines can be added to your spreadsheet by using the insert tab. It is as easy as 1-2-3! First, click in the cell you want the data to appear. Second, click on a Sparkline type (Line, Column, or Win/Loss).  Third, select the cells you want the sparkline to be based on and click Ok. You now have an embedded chart within a single cell! If you want to add a little spark to your sparkline you can use the contextual tab, Sparkline Tools, for customization. Slicers are another new feature added to Excel 2010. They take manipulating data in a pivot table to a whole new level. Pivot tables are designed to allow you to filter and manipulate the data as it pivots downward. Slicers add a new dimension to it by allowing you to filter the pivot table into smaller segments and on multiple levels. Slicers can also be used to create Dashboards of your data for reports or presentation.

7.     PowerPoint: New Themes

PowerPoint 2010 offers new and improved themes with more customization capabilities. On the Design Tab you can choose from one of the many new themes that come with PowerPoint or you can click the link to download themes from office.com. Once you have chosen a theme you can customize it by changing the Colors theme, Fonts theme, or the Effects theme. Now you have the control to ensure your presentation stands out amongst the crowd!

8.     PowerPoint: New Tabs

Animations and Transitions on your slide is one way to hold the attention of your audience. PowerPoint 2010 offers more control and a diverse selection on how to add motion to your slides and text by separating the Animation and the Transition onto their own tab. Transitions are the effects used to move from one slide to the next. Now that the transitions are on their own tab, there are more captivating options and it is easier to automate the presentation. Animations are used to add motion to the actual text or objects on the slide. The Animation tab offers not only new animations, but it also gives you more control the order of the animation on your slides. Because they have separated the two different types of motion in a presentation onto separate tabs you have more customization and more control.

9.     PowerPoint: Edit Video

Have you ever wanted to use a video in a presentation, but it was too long or you only want a clip from the video, but you don’t have or know how to edit a video? This will no longer be a problem! PowerPoint has a video editing component that will allow you to edit, add transitions and fades, even add special effects to your video with no additional software needed.